Ora for HR Consultancies: Screen Candidates and Book Interviews on WhatsApp, 24×7
What Ora does for a recruitment firm, which jobs it takes off your team, and how much it saves: a plain comparison with real screens and sample chats.
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If you run an HR consultancy, your phone never stops. Candidates ask "any openings?" on WhatsApp at midnight. Client companies want a quote today. Half your day goes on the same five questions, and good candidates slip away because nobody replied in time.
This guide shows what Ora does for a recruitment firm, which jobs it takes off your team, and what that saves in rupees. Every screen below is the real Ora dashboard, set up for a sample Pune consultancy we call TalentBridge HR.
The problem: your best recruiters are stuck answering the same questions
A typical small consultancy has 2 to 10 people. Most of their day goes to work that does not need a recruiter:
- Replying to "Do you have any jobs for me?" fifty times a day
- Asking every candidate for their current CTC, expected CTC and notice period
- Going back and forth to fix a time for a screening call
- Calling people the day before an interview so they actually turn up
- Telling client companies your fees, again
- Copying names from WhatsApp into an Excel sheet
Meanwhile, most candidates message after office hours. If they don't hear back by morning, they have already applied somewhere else.
What Ora does for an HR consultancy
Ora is an AI assistant that answers on your WhatsApp, Instagram and website, learns from your own documents (your openings list, fee structure, office address), and passes real conversations to your team.
1. Answers candidates day and night, and screens them
A candidate writes at 11:52 PM. Ora tells them which openings fit, asks for their CTC, expected CTC and notice period, and books a screening call with your recruiter. It takes two minutes, and nobody on your team was awake.
It replies in the language people write in: English, Hindi, Hinglish, Marathi and more. Candidates can also send voice notes on WhatsApp, and Ora understands them.
2. Talks to client companies too
When an HR manager asks about your charges, Ora answers from your fee sheet, notes the requirement (roles, number of people, location, urgency) and books a call with your account manager.
3. Every candidate and client on one board
Everyone who shares a number lands on the Leads board with what they want: role, experience and expected salary for candidates; company and requirement for clients. Move each card from New to Talking to Won (placed), and assign it to a recruiter.
4. Screening calls and walk-ins, booked with reminders
Ora offers free time slots from each recruiter's calendar and books them in the chat. Each person gets a reminder the day before, which cuts no-shows. You can also share your booking link on job posts and Instagram.
5. One inbox for the whole team
WhatsApp, Instagram, website and email chats sit in one place. Any recruiter can open a chat and reply, and the bot steps back for that chat while they talk.
6. Follow-ups that run by themselves
With Automations you draw the steps once. For example: when a new candidate arrives, AI sorts them as hot, warm or cold; hot ones go straight to your senior recruiter with an alert; the rest get a friendly WhatsApp nudge if they go quiet for a day.
What Ora replaces
Ora does not replace your recruiters. It replaces the repetitive part of two jobs that most consultancies hire for, plus a few apps.
| Work today | Who does it now | With Ora |
|---|---|---|
| Answering "any jobs?" and sharing openings | Recruitment coordinator | Ora answers instantly, 24×7 |
| Collecting CTC, notice period, experience | Recruitment coordinator | Ora asks and saves it on the lead |
| Fixing screening call times | Coordinator or front desk | Ora books from each recruiter's free slots |
| Reminder calls before interviews | Front desk or telecaller | Automatic reminder the day before |
| Answering client fee questions | Owner or account manager | Ora answers from your fee sheet and books a call |
| Keeping track of every candidate | Excel sheet or a CRM | Leads board, filled in automatically |
| Shared WhatsApp inbox | A WhatsApp tool | Built in |
| Night and Sunday enquiries | Nobody | Ora |
How much it saves
Here is the monthly cost for a 3-person consultancy in Pune, before and after.
| Without Ora | With Ora | |
|---|---|---|
| Recruitment coordinator | ₹20,000 | Not needed for first-level screening |
| Front desk / telecaller | ₹16,000 | Not needed for reminders and scheduling |
| WhatsApp Business tool | ₹3,000 | Included |
| Scheduling and reminder app | ₹1,200 | Included |
| Simple CRM | ₹2,000 | Included |
| Total a month | ₹42,200 | ₹12,493 |
That is about ₹29,700 saved every month, or roughly ₹3.5 lakh a year.
How we worked it out:
- Salaries are typical for Pune and similar cities. Yours will differ, so plug in your own.
- The Ora price is WhatsApp, Instagram and website chat, bookings and automations with 3 teammates, built on prophecius.in/build, before GST.
- Meta bills WhatsApp marketing messages directly. Ora adds no markup.
If you already have a coordinator you like, you don't need to let anyone go. Move them to sourcing and client calls, the work that actually brings in fees.
What Ora does not do
To be clear about the limits:
- It does not interview candidates or judge fit for a role. Your recruiters still do that.
- It does not post jobs on Naukri or LinkedIn for you.
- It only knows what you teach it. Keep your openings list up to date, and Ora's answers stay right.
- It does not read CVs sent as files on WhatsApp. Ask candidates to email their CV instead.
A day at TalentBridge with Ora
- 11:52 PM: Sneha asks about accountant jobs. Ora screens her and books Rahul's Thursday 11 AM slot.
- 7:18 AM: Imran asks in Hinglish about data entry. Ora adds him to the walk-in list with the address.
- 9:30 AM: Anjali opens the dashboard. Three new candidates and one client enquiry are already on the board, sorted and assigned.
- 4:06 PM: Meridian Logistics asks for 5 warehouse supervisors. Ora shares the fee and books Priya for tomorrow.
- 6:00 PM: Tomorrow's candidates get their reminder automatically. Nobody makes a reminder call.
Set it up in an afternoon
- Sign up at prophecius.in. You start on the Free plan, no card needed.
- Teach your bot: upload your current openings, fee structure and office address as a PDF or document, or add your website.
- Connect WhatsApp and Instagram from the Channels section.
- Add your team and their working hours, so Ora books the right person.
- Turn on an automation, such as "Spot hot leads", from the ready-made list.
Questions HR consultancies ask
Can Ora handle hundreds of candidates a day? Yes. It answers every chat at the same time, so a walk-in drive or a viral job post does not create a queue.
Will candidates know they are talking to a bot? Ora says it is your assistant, and anyone can ask for a person. Your team can jump into any chat at any time.
Is candidate data safe? Each business's data is kept separate. Passwords and keys are encrypted, data is stored in India, and we never sell it or use it to train public AI models. See our trust page.
Can I use my existing WhatsApp number? Yes, through the official WhatsApp Business API. We help you connect it.
What does it cost to start? The Free plan includes 300 AI replies a month. Paid plans start at ₹4,999 a month, or build your own bundle with only what you need.
Try it free
Set up Ora for your consultancy in an afternoon and let it answer tonight's candidates. Start free at prophecius.in, no card needed.
